How to organize a Google Meet meeting?, First steps with Google Meet | Google Cloud Skills Boost

First steps with Google Meet

© Walter Learning 2022

How to create a Google Meet videoconference ?

Google Workspace’s videoconference application (formerly called Google Suite), Google Meet, allows you to discuss, see and share live documents with the guests. Google Meet offers other features: screen sharing, confidentiality filters, surveys, questionnaires, and even a meeting of meetings. Do you know all ways to create a Google Meet meeting ? Discover 6 ways to plan a Google Meet videoconference.

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Create a Google Meet meeting from the Google application launcher

To create a Google Conference Visio Conference, you can go to the Google home page, being connected to your Google account, and click on the application launcher (top right, next to your profile image). Click on the Google Meet icon (in the shape of a camera).

Google application launcher

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You then land on the application page of the application ::

Google Meet home page

From there, you can:

  • Plan a Google Meet meeting by creating a link for a later date;
  • start a meeting instantaneous;
  • Plan a Meeting in Google Agenda ;
  • seize a existing code or an alias.

It is a simple to remember and effective method, proposed by our online training to collaborative tools.

Access Google Meet from the search bar

Our second tip to create a Google Meet meeting is to open a new tab in your Internet browser and to hit “meet.Google.com ” In the browser search bar. Press “Entry” to launch the search. You land directly on the application page of the application where you can plan a Google Meet videoconference.
You can also type “Meet.new ” in the search bar to instantly create a new videoconferencing. You can then add participants or communicate information from Reunion to guests.

Participate in a Google Meet meeting from Gmail

Launch the Gmail application (for example from Google’s home page, top right) and select the “videoconferencing” section In the left side menu. This section lists the scheduled meetings (“my meetings”) and you can create a new meeting or participate in an existing meeting by clicking on the corresponding buttons. By clicking on the “New Reunion” button, you can Send an invitation or participate directly in the meeting created.

Access to Google Meet from Gmail

Access to Google Meet from Gmail (extract from the Google collaborative tool training by Walter Learning).

© Walter Learning 2022

If you want to share an invitation, you can copy information from the videoconference by clicking on “Copy the invitation to the” “meeting” or by clicking on “Share by e-mail” to send an invitation by email. Please note, to be able to plan a Google Meet meeting from Gmail, the “Meet” function must be activated.

Create a videoconferencing link from Google Cat

It is possible to create a Google Meet link or a videoconferencing By discussing from Google Cat. Click on the icon at the bottom right in the form of a camera (in your text box) to create a Google Meet link which will be integrated into your message.

Create a videoconferencing link from Google Cat

Create a videoconferencing link on Google Chat (Extract from the Google collaborative tool training by Walter Learning).

© Walter Learning 2022

You can then send the message and click on the bond button created. Your correspondent may also click on the link to access the videoconference.

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Plan a Google Meet meeting from Google Agenda

A meeting meeting can be planned from Google Agenda. To get there, click on the application launcher on the Google home page, then on The Google Agenda icon (in the form of a agenda with the date “31”). In the agenda, select a niche, add a title to the event and click on “Add a Google Meet videoconference” in the drop -down menu.

Plan a Google Meet meeting from Google Agenda

From the moment you add guests, A Google Meet meeting link is automatically created In Google Agenda and added to the planned event. To send and create a Google Meet invitation, simply record the event (a warning message warn you that the link will be sent to the participants). To participate in a Google Meet Agenda videoconference, just click on the event and “participate in the meeting”. Please note, users of collaborative tools Google Workspace Essentials cannot plan videoconferencing from Google Agenda.

Access Google Meet from your mobile

It is possible to access Google Meet on phone. To do this, select the Play Store and search for “Google Meet” in the Application and Games Search Bar. If Google Meet is not installed on your phone, you can download it. If it is already installed, you can update the application. When installed and up to date, open the Google Meet app. The mobile application allows you to create a new meeting or join an existing meeting. You can also view the programmed meetings.

When you click on “New meeting” you have the possibility of:

  • Share connection information;
  • Start an instant meeting;
  • Plan a meeting in Google Agenda.

You can create a Google Meet invitation, share it or send it by email. Google Meet calls are synchronized, You can therefore start a meeting on one device and continue on another by being connected to your Google account. However, it is not possible to record a Google Meet meeting on a smartphone, this function is only available on computer.

You now know the main means to create a Google Meet videoconference, share the information from a meeting and join it. If necessary, our online training allows you to improve and know even more about Google collaborative work tools !

First steps with Google Meet

Google Meet is a videoconferencing application that allows you to organize impromptu online meetings, virtual training courses, remote interviews and much more, wherever you are in the world.

Workshop objectives

In this workshop, you are going:

  • Start a videoconferencing
  • Join and participate in a videoconferencing
  • Manage the apparatus parameters

Prerequisite

Before clicking on “Start the workshop”

Read these instructions. The workshops are timed, and you cannot take them on. The timer, who launches when click on Start the workshop, tell you how long the Google Workspace resources will remain accessible.

This Google Workspace practical workshop allows you to follow activities yourself in a real cloud environment, not in a simulation or demonstration environment. We provide you with temporary identifiers to connect to Google Workspace during the workshop.

Prerequisite

To make this workshop, you must:

  • You must have access to a standard Internet browser (we recommend that you use Chrome).
  • You must have enough time. The duration indicated at the top of the left panel is an estimate of the time required to perform all the steps. Organize yourself to be able to do the workshop at once, because you cannot interrupt it to come back later. Whenever you start a workshop, you start in step 1.
  • You don’t need a Google Workspace administrator account. For this workshop, we provide you with an account, a project and the associated resources.

Start the workshop

When you are ready, click on Start the workshop In the left upper panel.

Find the email address and password for the workshop

To access resources and console in order to follow this workshop, look for theUser email address and the password In the left panel. These are the identifiers you use to connect to Google Drive.

If other resource identifiers or connection information are necessary for this workshop, they also appear in this panel.

Connect to Google Drive

  1. Click on Open Google Drive.

Advice : Open the tabs in separate windows, placed side by side.

  1. Note that the field “E-mail address or phone number” was pre-filled with the user email address. Click on Following.
  2. Enter it password, then click on Following.
  3. Accept all the conditions of use when you are invited.

Google Drive opens, and you are connected to your Google student account.

Start a videoconferencing

  1. Click on the “Google Applications” icon, then on Meet.

You can also enter Meet.Google.com in the browser address bar.

  1. Click on New meeting.
  2. Click on Start an instant meeting. The meeting window opens.

Your meeting started and has a single participant (you). The dialog box Your meeting is ready Contains the information you need to invite other people to join your meeting:

  • Reunion link
  • Number
  • Access code

All commands are in the lower bar of the meeting window, which is still visible. The Reunion Code is on the left, while the order buttons are displayed in the middle.

Tip: Point on a button to display its name.

Button Description
Activate or deactivate the microphone
Activate or deactivate the camera
Activate or deactivate subtitles
Raise your hand
Share your screen or animate presentations
Modify the settings, the background, the layout and more
Leave the meeting

The pimples related to the information on the meeting can be found on the right.

Button Description
Share information on the meeting with the guests
Show participants, remove and pin them, and invite other people
Send chat messages
Use meeting features such as small group sessions, surveys and questions and answers
Share your screen or animate presentations

Invite people to join your meeting

Now that you have started a meeting, invite someone to join you:

  1. In the dialog box Your meeting is ready, click on Add participants.
  2. In the tab Invite, Enter an email address (for example, your personal email address), then click on Add a recipient. Since it is only a demonstration, you can ignore any warning indicating that the recipient is not a Qwiklabs user.
  3. Click on E-mail.

The invitation sent contains the link of the meeting, the number to dial, the code and the button Join the call.

To end the meeting, click on Leave the call And close the browser tab.

Plan a videoconference in Agenda

To plan a Google Meet videoconference in Agenda, you just have to create an event and add guests. Your meeting is then automatically configured.

  1. Access Google Agenda.
  2. Click on Create top left to create an event.
  3. Add a title (for example, “weekly meeting”).
  4. Enter at least one email address (for example, your personal email address).
  5. Click on Add a Google Meet videoconference.
  6. Click on Show information on the conference (the icon in the shape of an arrow pointing down located on the same line as the button Participate with Google Meet)). Under “Reunion Identifier”, click on the modification icon to display the code. Copy and save this code, because you will use it later in this workshop.
  7. Keep the default values ​​of other parameters, then click on Save.
  8. Click on Send To send invitation emails to people you specified in Google Agenda. It may be that a dialog box entitled Invite external people is displayed according to the people you have invited.

The guests receive an email containing the information relating to the event and the link allowing to launch the video call.

Guests have the possibility of transferring the link of the meeting to other people. If a person who has not been invited to the Agenda event attempts to join him, one of the members of your organization must accept their request.

Start a videoconference from Gmail

You must activate Meet from Gmail to be able to start a videoconferencing from Gmail. To verify that Google Meet is activated:

  1. Open Gmail.
  2. Top right, click on Settings >See all parameters.
  3. At the top of the page, select Cat and Meet.
  4. In the section Meet, Make sure the option Show the “Visioconferences” section in the main menu is selected.
  5. If necessary, click on Save Changes.

To start a videoconference from Gmail:

  1. Lower left, under “meet”, click on New meeting.
  2. To launch Google Meet, click on To start.
  3. To join the meeting, click on “start”.

To end the meeting, click on Leave the call And close the browser tab.

To invite people to join a meeting from Gmail:

  1. Lower left, under “meet”, click on New meeting.
  2. To send an invitation email to the meeting or the link of it, click on “Send the invitation”.
  • To copy the information contained in the invitation to the meeting, click on Copy the invitation to the meeting.
  • To send an invitation by email, click on Share by e-mail.
  • In the field HAS, Enter an e-mail address (for example, your personal email address).
  • Click on Send.

Join a videoconferencing from Google Meet

In Meet, you can select a planned event, or enter the code or alias of a meeting.

Select a planned event

  1. Click on this link to launch Google Meet.
  2. The meeting you created previously should appear on the right. Click on it.
  1. Click on To take part to a meeting.

To end the meeting, click on Leave the call And close the browser tab.

Enter a meeting code

The Reunion Code corresponds to the chain of letters indicated at the end of the Reunion link. For example, if the link of the meeting is https: // meet.Google.com/USP-oude-yig, the Reunion code is USP-OUDE-YIG . In this workshop, you will use the code you have recorded when you have planned an event in Agenda.

  1. Click on this link to launch Google Meet.
  2. In the field Enter a code or alias, Indicate the meeting code you previously recorded, then click on Participate.
  3. Click on To take part to a meeting.

To end the meeting, click on Leave the call And close the browser tab.

Join a videoconferencing from an agenda event

In Agenda, you can display your planned meetings and quickly join a videoconferencing.

  1. In Agenda, click on the event you planned previously.
  2. Click on Participate with Google Meet.
  3. Click on To take part to a meeting.

To end the meeting, click on Leave the call And close the browser tab.

Join a videoconferencing from Gmail

Participate in a planned meeting

  1. In Gmail, bottom left, click on My meetings.
  2. The meeting that you planned previously should appear under My meetings.
  3. Click on Participate in a meeting.
  4. Click on To take part to a meeting in the meeting window.

To end the meeting, click on Leave the call And close the browser tab.

Join a meeting using a code

  1. In Gmail, bottom left, click on My meetings.
  2. Click on Participate in a meeting.
  3. Enter the code you previously saved, then click on Participate.
  4. Click on To take part to a meeting.

Leave the meeting window open because we will need it for the following sections.

Save a videoconferencing

Start and stop a recording

  1. Lower right, click on Activities >Registration.
  2. Click on Start.
  3. In the window displayed, click on To start up.
  4. When you have finished, click on Stop recording.
  5. In the confirmation dialog box, click on Stop recording.
  1. Access Drive to view your recording. Note that it may not be available for a few minutes.

Click on Make my progress To validate the objective. Save a videoconferencing

Recording your videoconference on Google Drive can take five minutes. Continue the workshop, and when you have finished, check that the recording is available in Drive, then return to this section to click on Make my progress.

Note: Once the progression goal is reached, you can delete the video file.

Send chat messages to the participants of a video call

To send a cat message during a video call:

  1. Lower right, click on Discuss with all participants .
  2. Enter a message.
  3. Click on Send.

Practical tools

Use the following tools to manage your meeting window.

  • Modify the layout (More options >Modify the layout): Choose the layout of the participants in the videoconferencing.
  • Apply visual effects (More options >Apply visual effects): Click on this option to display the default backgrounds available or blur yours. You can even define imported images as alarm-plan !
  • Settings (More options >Settings): in “Settings”, you can change the camera, the speakers and the microphone that Google Meet uses by default. You can also adjust video quality. Change each of these settings to see what changes.

Withdraw participants during a videoconferencing

This workshop does not manage the guests of a videoconference, but here is how you must proceed.

To remove participants during a videoconference:

  1. At the bottom right, click on display everyone .
  2. Next to the name of the participant, click on Other actions >Exclude from the meeting.
  3. Click on Exclude To confirm exclusion.

Search for recording in Drive

Do not forget to look for your recording in Drive to check that it is available before returning to the section Save a videoconferencing To click on “check my progress”.

Congratulations !

You have learned the basics of Google Meet. You have discovered various ways to start a meeting, managed the guests of Reunion and set your camera, your speakers and your microphone.

Finish your quest

This self-training workshop is part of the Quest Estaispace Estaispace. A quest is a series of associated workshops that constitute training. If you finish this quest, you will get the above badge attesting to your success. You can make public the badges you receive and add their link to your CV online or on your social media accounts. Register for this quest to immediately obtain the credits associated with this workshop if you have followed it. Discover the other quests available.

Following workshop

Continue on your momentum following another workspace workshop:

Following steps/Find out more

  • You used Skype Company so far ? Consult the article Go from Skype Company to Meet.
  • Consult the Google Meet memory aid to discover the latest news as well as tips regarding Meet.
  • Training support and help items for Google Meet
  • Google Workspace training center

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Last manual update: February 8, 2022
Last workshop test: February 4, 2022

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  • GSP467
  • Presentation
  • Prerequisite
  • Start a videoconferencing
  • Invite people to join your meeting
  • Plan a videoconference in Agenda
  • Start a videoconference from Gmail
  • Join a videoconferencing from Google Meet
  • Join a videoconferencing from an agenda event
  • Join a videoconferencing from Gmail
  • Save a videoconferencing
  • Send chat messages to the participants of a video call
  • Practical tools
  • Withdraw participants during a videoconferencing
  • Search for recording in Drive
  • Congratulations !

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Wherever you are in the world, use Google Meet to organize impromptu videoconferences, virtual training courses, remote interviews and much more. You can do this workshop in 10 to 15 minutes and take advantage of the time you have left to explore the features of Google Meet.

This workshop is one of the following quests: g Estais, G Suite Essentials. If you finish this workshop, you will receive the corresponding credits when registering for one of these quests.

Duration : 0 min configuration · Accessible for 60 min finished after 30 min

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Levels: Introductory