The geolocation of employee vehicles

This information can be done by means of an amendment to the employment contract or a service note, for example.

Geolocation purchasing guide

The vehicle geolocation market is expanding, and for good reason: more and more companies are turning to this monitoring system to meet profitability and productivity constraints and thus optimize their fleet management.

The different geolocation systems

Among the different geolocation techniques that exist, we must distinguish geolocation by satellite, whose operation is particularly suitable for monitoring vehicle, goods, or equipment.
You are a professional of transport, construction or even the health sector, and want to improve the management of your fleet of corporate vehicles: what can be given location solutions concretely ? They adapt to different trades (for example, a solution developed for a taxis group) and are particularly effective in the field of transport, where the fields of application are numerous. Among other things, they allow you to significantly reduce your fuel consumption, improve the quality of your services, strengthen the safety of your employees, optimize the social management of your staff … Equip your vehicles with a geolocation case allows in addition to protect yourself against theft. Setting up a car location system can therefore be of precious help to reduce your operating costs and increase your performance.

Vehicle geolocation offers

However, before you take the plunge, know that vehicle geolocation software has many features. It is then advisable to define your needs and expectations upstream to choose the most adequate solution.
Many companies have a range of various and sharp offers. Depending on the dimension of your vehicle fleet and your business needs, you will have to opt for one of the three types of GPS geolocation offers that exist on the market. If you only have a few vehicles to locate, it may be more interesting to acquire spy GPS tracers, less expensive and easier to install than a complex vehicle geolocation system. You will also need to decide whether it is more advantageous for your company to buy the full solution or rent it, and to subscribe or not to a subscription.

Once the solution has been chosen, you must pay certain steps before its effective implementation. Indeed, the CNIL is closely interested in the nature of the data collected thanks to the geolocation of a vehicle and their processing, because some of them can be considered personal and be used for abusive purposes. For a location of your cars legally, it is therefore a question of paying attention to the collection of data emanating from a company car and making your declaration to the CNIL (National IT and Liberties Commission) by ensuring to respect The 5 essential points.

The benefits to be drawn from the geolocation of your service vehicles

Keep an eye on vehicles in your business !

• Visualize your car fleet in real time and gain in responsiveness
• Master the kilometers and reduce your fuel consumption
• Optimize the routes and increase the number of interventions
• Quickly reflect your teams and improve your customer satisfaction

Finally to compare offers of qualified suppliers in geolocation of car fleet and select the one that suits you best in terms of price, professional adaptability or installation of geolocation equipment on your vehicle. Take 2 minutes of your time to fill out the form and describe your needs (anti -theft geolocation of your commercial vehicle, with or without subscription, by GPS, iPhone, etc.). Our customer service will process your request in stride and then send you 4 free quotes for a successful vehicle geolocation !

What geolocation kit for your vehicle ? Whatever your type of professional vehicle:

Service car or company car, 4*4, vehicle intended for all-terrain, taxi, a utility vehicle, truck, heavy goods vehicles, coach, ambulances and emergency vehicles, etc

We will find a specific geolocation offer !

The geolocation of employee vehicles

Because they cost inexpensive and can be very useful, geolocation devices are frequent in the world of work. Be careful however, many rules supervise the use of these tools so that the privacy of employees is respected.

This sheet is being updated.

In what goals ?

Geolocation devices can be installed in vehicles used by employees for:

• Follow, justify and invoice a trans serviceport of people, goods or services directly linked to the use of the vehicle. For example: ambulances in the context of the dematerialization of the invoicing of health insurance.
• Ensurethe safety of the employee, goods or vehicles of which he is responsible, And in particular find the vehicle in the event of theft (for example, with an inert device activated remotely from the report of the flight).
• Better allocate means for services to be performed in dispersed places, especially for emergency interventions. For example: identify the employee closest to an elevator failure or the ambulance closest to an accident.
• Incidentally, follow the working time, when this cannot be achieved by another means.
• Respect a legal or regulatory obligation imposing the implementation of a geolocation system due to the type of transport or the nature of the goods transported.
• Check compliance with the rules vehicle use.

To know

The kilometers traveled during a period during which the vehicle should not be used are sufficient to characterize an abuse and its severity, without it being necessary to know the journey made.

The uses to be excluded

A geolocation device installed in a vehicle made available to an employee cannot be used:

• To control compliance with speed limitations.
• to control an employee permanently.
• especially, It cannot be used:
  • in the vehicle of an employee with freedom in the organization of his trips (for example: VRP);
  • to follow the trips of staff representatives as part of their mandate;
  • To collect location outside working time (home work trip, break time, etc.), including to fight theft or check compliance with the conditions of use of the vehicle;
  • To calculate working time employees while another device already exists.

  What guarantees for privacy ?

  Employee rights

  Employees can oppose the installation of a geolocation device in their professional vehicle, as soon as this device does not comply with the legal conditions laid down by the CNIL or other texts. Employees must be informed of the installation of this system.

  At their request, they must be able to access the data concerning them saved by the tool (dates and hours of traffic, journeys carried out, etc.)). Employees must be able to deactivate the collection or transmission of geographic location outside working time.

  To know
  The employer can control the number or duration of deactivations and, if necessary, request explanations from the driver and sanction any abuse.

  Specific recipients

  Access to information from the geolocation system must be limited to the authorized staff of the services concerned, the employer and the authorized staff of a client or principal to which a service is justified.

  Attention : The name of the driver must not be communicated to a client or a principal, since this information does not have any interest for these people, unless this information has a particular and essential interest.

  Example : An employee of a company wanted to obtain from his employer the statements of the geolocation system installed in his vehicle following a traffic accident. The company refused that employees get a copy of these documents. Entry of a complaint by the employee, and after several letters remain unanswered, the company was put in notice to provide the employee with the copy of his data. In the absence of a satisfactory response from the employer, the CNIL pronounced a sanction of 10,000 euros against him.

  Security

  To avoid in particular that unauthorized people access information from the system, it is imperative to take safety measures. For example, access to the real -time monitoring system on a website must be done with an identifier and a password.

  It is also imperative to plan:

  • A habilitation policy,
  • Securing exchanges,
  • A journalization of data and operations carried out.

  A study of data security risks is also desirable in order to define the best appropriate measures.

  The tools or software developed by providers remain under the responsibility of the employer who must verify that these tools or software comply with the obligations of the law, in particular security measures (contractual clause on the subcontractor obligations in matters of data security and confidentiality).

  A limited shelf life

  In principle, the information obtained by geolocation must not be kept more two months. However, they can be kept a year When used to optimize tours or proof of the interventions carried out, when it is not possible to report this proof by another means. Finally, they can be preserved five years when used for monitoring working time.

  Employee information

  Staff representative bodies must be informed or consulted before any decision to install a geolocation system in the vehicles made available to employees.

  Each employee must also be informed:

  • the identity of the controller;
  • purposes (objectives) pursued;
  • of the legal basis of the system (for example: obligation from the labor code, or legitimate interest of the employer);
  • recipients of the data from the geolocation system;
  • of his right of opposition for legitimate reason;
  • data retention period;
  • of its rights of access and rectification;
  • of the possibility of taking a complaint with the CNIL.

  This information can be done by means of an amendment to the employment contract or a service note, for example.

  What formality CNIL ?

  If the employer has appointed a data protection officer (DPO), he must be associated with the implementation of the system.

  The geolocation system must be registered in the register of processing activities held by the employer.

  What remedies ?

  If a geolocation device does not respect these rules, you can enter:

  • The service of complaints of the National Commission for Data Protection
  • Labor inspection services
  • The prosecutor

  Reference texts

  • Article 9 of the Civil Code (right to privacy)
  • Article L. 1121-1 of the Labor Code (rights and freedoms in the company)
  • Article L. 1222-3 and L. 1222-4 of the Labor Code (employee information)
  • Article L. 2323-32 of the Labor Code (information/consultation of the works council)
  • Articles 226-1 and following of the Criminal Code (Protection of Privacy)
  • Articles 226-16 and following of the Criminal Code (damage to the rights of persons resulting from computer processing)
  • The Data Protection Act
  • European Data Protection Regulations (GDPR)
  • Simplified standard NS-051 (obsolete)